Buying a new printer isn’t the most exciting purchase; however, they have a profound impact on your business. Old printers are slow, expensive to maintain and often tricky to use. When investing in a business printer, you need to find one that makes life as easy as possible for your staff. The following tips will help you find the right business printer for your company!
1. Calculate Supply Costs
There’s minimal variation when it comes to the price of most business printers; however, you need to be aware of what it will cost you to maintain your printer. The total cost of maintaining a new printer can make your investment a good choice or an expense that creates more problems than it’s worth. To find out how much the printer will cost you to maintain, start by assessing your needs. Make an estimate of how often you replace your ink and around how many pages you print per month.
When looking at specific printers, pay attention to the type of toner and ink it uses. Different toner and ink types may be more expensive than others. If you have intense printing needs, you need to consider a printer that takes super high yield cartridges. These cartridges offer a better overall cost and quality per print and are excellent for businesses with a hit demand for quality, cost-effective printing.
2. Prioritize Ease Of Use And Connectivity
No matter how fancy a printer is, if it isn’t easy to use, it’s going to cause your company more problems than it’s worth. When you’re running a business, your team doesn’t have the time, energy or interest in getting familiar with a complex new printer. Any business printer you buy should have an intuitive and simple to use user interface. Most modern printers with USB and memory card slots allow you to print documents by merely sticking your memory device into the printer itself. Having these memory slots makes it easy for your team to quickly transport documents and significantly reduces the learning curve of a new printer in the workplace.
3. Consider A Lease
Although it may seem like just another monthly expense to take care of, there are some benefits to leasing a printer. First of all, leasing is an excellent way to ensure your printer never becomes obsolete. If your business has significant printing requirements, it’s essential to ensure you’re using the latest technology. Sticking with older technology just because it’s cheaper than a new printer will cost you more in operating costs and printing efficiency.
Leasing is also great because most printer leases come with built-in customer support. Having a support system in place for your printer relieves the burden on your IT department which makes it easier for them focus their attention on other pressing areas.
4. Determine Your Paper Handling Needs
Again, before you buy a business printer you need to assess your needs. Most printers can handle paper up to the A4 size, however, if you want to print on smaller paper, envelopes or other types of stationary you’ll have to look for specific features in a printer. A lot of modern printers have multi-purpose trays which allow you to print on envelopes and other types of heavier types of paper.
Another important feature to consider is a large paper tray which reduces how often you have to reload paper. If your company does a lot of printing, refilling the paper tray becomes an annoying chore for your staff. Large printers can accommodate over 250 pieces of paper at a time, and some even come with a second or third tray which reduces how often you need to reload